POLICY 2-2.1 ACCESS TO SCHOOL BOARD RECORDS

Generally

Official records of the Montgomery County School Board are available for inspection by any citizen as authorized by applicable law and will be made available for review upon request in the division superintendent's office during regular office hours. A request for public records of the School Board shall identify the requested records with reasonable specificity.

Fee for Search Time and Copying

An "at cost" fee shall be charged to the requester for the actual cost incurred in accessing, duplicating, supplying, or searching for the requested School Board records. In any case where the School Board determines in advance that charges for producing the requested records are likely to exceed $200.00, the School Board may, before continuing to process the request, require the requester to agree to payment of a deposit not to exceed the amount of the advance determination. The deposit shall be credited toward the final cost of supplying the requested records. The period within which the School Board is required to respond under applicable law shall be tolled for the amount of time that elapses between notice of the advance determination and the response of the requester. Before processing a request for records, the division superintendent or his designee may require the requester to pay any amounts owed to the School Board for previous requests for records that remain unpaid 30 days or more after billing.

LEGAL REFERENCE: Code of Virginia, 1950, as amended, §§ 2.2-3700, et seq.; Family Educational Rights and Privacy Act, 20 U.S.C. § 1232(g), et seq; 34 C.F.R. § 99.1, et seq.

Adopted: April 2004