The division superintendent or his/her designee shall establish and be responsible for implementing an accounting system that satisfies the Virginia Department of Education's Regulations regarding accounting practices and that is consistent with applicable federal, state, and local laws. The Montgomery County School Board shall receive bi-monthly statements of expenditures. The County Treasurer will hold School Nutrition Program funds in separate, interest bearing accounts.
Inventories
The division superintendent or his/her designee shall be responsible for the inventory of all fixed assets of the school division. The School Board finance office shall keep a complete inventory of all fixed assets listing the make, source, date of purchase, model, serial number, and other identifying data.
Each school is required to maintain an accurate, up-to-date accounting system of all money collected and disbursed by the school. These funds will be deposited in accounts in the name of the school.
A record of all receipts and disbursements will be maintained in accordance with regulations issued by the Virginia Board of Education.
Each principal shall prepare and forward to the division superintendent or his/her designee monthly financial statements, including a statement of revenues and expenditures, showing the financial condition of the school as of the last day of the preceding month.
In accordance with state and
federal law, all financial records of the school division will be audited
following the close of each fiscal year.
LEGAL
REFERENCE: Code
of Virginia, 1950, as amended, §§ 15.2-2511, 22.1-68, 22.1-90, 22.1-115
through 22.1-122; Virginia Board of Education Regulations Governing
Financial Records Retention Schedule, 8 VAC 20-260-10, et seq.; Governing
Textbook Fund Management and Handling on Local Level, 8 VAC 20-270-10, et
seq.; Governing School Lunch Sale of Food Items, 8 VAC 20-290-10, et
seq.; Governing School Activity Funds 8-VAC 20-240-10, et seq.; and Governing
the School Breakfast Programs, 8 VAC 20-580-10, et seq.